WPS Office provides a streamlined and robust mail merge feature that enables individuals and businesses to launch targeted email campaigns without the need for complex software or programming. Whether you’re sharing updates, announcements, flyers, or campaign materials to a extensive contact list, the mail merge function dynamically populates personalized data such as names, titles, and locations into each email. This enhances efficiency and eliminates human mistakes that commonly occur when manually drafting each email.
To begin using the mail merge feature in WPS Office, you first need to prepare your data source. This is typically a structured CSV or XLSX document where every row holds a unique recipient’s details. Each row corresponds to a single recipient. Ensure that your data is precise, consistent, and devoid of redundancies, as these carry over into all outgoing messages. Save the file in a standardized extension like.xlsx or.csv for seamless integration in the next step.
Next, open WPS Writer and build the message structure. This is where you design the structure of your message. Start by drafting the content in natural language, including placeholders where personalized information should appear. For example, you might write Hello First Name, and then continue with the rest of your message. These markers will dynamically pull in your contact info. Use clear and consistent labels for your fields so you can quickly assign them in the merge wizard.
Once your template is ready, navigate to the Mailings tab in the toolbar. From there, select Begin Merge and Select Email Output. This tells WPS Office that you intend to send out emails rather than printed letters or labels. Then click on Import Contact List from External Source. Browse to the location where you saved your spreadsheet and open it. WPS will prompt you to pick the active tab with your contacts. Choose the correct one and confirm.
Now you are ready to insert the merge fields into your email template. Place your cursor where you want a specific recipient info to be inserted, such as after Dear, and then click on Insert Personalization Tag. A dropdown menu will appear listing all the column headers from your spreadsheet. Select the appropriate field, such as First Name,, and it will be inserted into your document as <
After inserting all necessary fields, preview your results by clicking on View Sample Emails. This allows you to scroll through individual emails and see how the data appears when merged. Take this opportunity to check for formatting issues, missing fields, or unintended spaces. If something looks off, go back and adjust the formatting or the imported data.
When you are satisfied with the preview, proceed to complete the merge. Click on Export and Transmit Via Email. A dialog box will appear asking you to define the email column, subject text, and message type. Make sure the email column is correctly mapped. Enter a concise yet inviting title that drives engagement. Choose whether you want the email to be sent in richly styled, minimalist, or basic HTML, depending on your needs.
Finally, review your settings one last time and click OK. WPS Office will then use your configured mail application to dispatch tailored messages one by one. Depending on the number of emails and bandwidth, this process may take up to half an hour. You will receive a notification once all emails have been sent.
It is important to note that WPS Office does not send emails directly from its own server. Instead, it relies on your default messaging platform linked to your system. Make sure your email client is fully configured with SMTP and authentication. And that you have adequate daily quota from your ISP or provider to avoid being flagged for spam.
To maintain trust and regulatory alignment, always ensure you have consent from recipients before sending bulk emails. Include an clear opt-out link and adhere to data protection regulations such as GDPR or CCPA if applicable. Testing your mail merge with a small group before launching to your full list can help catch any last minute issues.
Using WPS Office’s mail merge feature for bulk emails transforms what could be a tedious, time-consuming task into a smooth, automated workflow. It empowers small businesses, educators, nonprofit organizations, and individuals to deliver targeted, humanized outreach efficiently. With its intuitive interface and seamless integration with spreadsheets and email clients, WPS Office provides a affordable, high-performance alternative for wps下载 anyone looking to run professional mass email campaigns without complexity.
