Users of WPS Office can streamline their workflow by printing entire sets of files in one go, eliminating repetitive manual steps
This functionality is especially useful for professionals, students, and administrative staff who frequently need to print large sets of files such as reports, invoices, presentations, or spreadsheets
Using batch printing helps you cut down on hours spent handling individual files and minimizes mistakes caused by skipping or misprinting documents
Before initiating batch printing, gather all relevant documents into a single folder so WPS Office can locate them quickly and efficiently
Open WPS Office and navigate to the main menu
The “Batch Printing” function may reside under “Utilities,” “Print Options,” or “Advanced Tools”—check these locations based on your WPS build
A new panel appears with a clear prompt to include the files you wish to print
Click on “Add Files” or “Add Folder” to import the documents you wish to print
For bulk selection, use the Ctrl key to pick individual documents or click “Add Folder” to automatically include every supported file type within that location
You can view your queued files in the order they will be processed by the printer
You can reorganize the printing order visually via drag-and-drop, or clear any item by choosing it and clicking the “Delete” or “Remove” button
Ensure your default printer is selected and properly calibrated before starting the batch
Set unified options for page ranges, resolution, color mode, double-sided printing, and paper dimensions across all files
WPS Office allows you to apply these settings uniformly across all files, ensuring consistency in output
One important consideration is file compatibility
WPS Office accepts DOC, DOCX, XLS, XLSX, PPT, PPTX, and PDF files for batch printing
Any non-compatible document will be ignored automatically, with no warning displayed
To avoid this, it is recommended to convert all documents to a compatible format before initiating the batch print job
When ready, press the “Print” button to initiate the automated job
WPS Office will automatically open each file in the background, send it to the printer, and move on to the next one without requiring further input from you
Processing time varies based on file count and complexity—large presentations or high-res PDFs may require longer
The interface shows real-time updates; click “Pause” to temporarily halt or “Stop” to cancel the entire batch
Using batch printing promotes workflow discipline, reducing clutter and confusion in document management
For instance, if you are preparing a set of printed reports for a meeting, you can add all related documents into one batch and ensure they print in the correct order
No more hunting through folders, renaming files, wps下载 or rearranging desktop icons before printing
The system enforces completeness—every file in the queue gets printed, eliminating accidental omissions
It is also worth noting that you can save your batch printing configuration as a preset for future use
Ideal for anyone who repeats the same print routine weekly or monthly
Name your preset—like “Monthly Report” or “Invoice Batch”—and apply it with one click the next time you print
In essence, this feature transforms tedious, error-prone printing into a smooth, automated workflow
It doesn’t matter if you’re printing theses, contracts, or spreadsheets—this feature makes handling them all quicker and more accurate
Mastering this feature empowers you to work smarter—less hands-on time, fewer mistakes, and perfectly organized printed results
