Creating a digital yearbook in WPS Writer is a thoughtful and practical way to preserve memories from a school year, club activity, or organizational event
Compared to physical copies, a digital yearbook saves money, simplifies distribution, and supports rich media like photos, videos, and audio
Even beginners can create a stunning digital yearbook with WPS Writer, thanks to its clean layout options and easy-to-use formatting controls
Begin by planning your structure
Your yearbook should contain key elements: a cover, table of contents, photos and profiles of teachers and students, summaries of key events, memorable quotes, and a heartfelt closing section
Planning your material ahead of time ensures a seamless flow during drafting and design
Next, open WPS Writer and create a blank document
Navigate to the Page Layout tab and choose a standard 8.5″ x 11″ paper size for optimal yearbook proportions
Set uniform margins of at least 0.75 inches on top, bottom, left, and right to ensure a balanced, professional look
For the cover page, insert a high resolution image that represents your group or event
From the Insert menu, upload your image, then stretch or shrink it to fit the layout perfectly
Choose a bold, easy-to-read typeface—Arial, Times New Roman, or similar—at a minimum of 28-point size, and center it for visual prominence
Add the academic year and your group’s official name centered below the headline
Limit decorative font effects like shadows, outlines, or animations to preserve a clean, sophisticated tone
Once the cover is complete, generate an index to guide readers through the yearbook
WPS Writer can automatically generate this if you use heading styles consistently
Label primary sections with Heading 1 and subsections with Heading 2 for clear hierarchy
Once all headings are styled, go to References > Table of Contents and choose a format
The table of contents will adjust automatically when you edit headings or restructure sections
When designing individual profiles, use a consistent layout
Start with a photo aligned to the left or right, followed by the person’s name, role, and a short biography
Present key traits, awards, or passions using simple bullet points to enhance readability
Break up text into small, digestible chunks to improve flow and engagement
For photo captions, use a smaller font size and italicize the text to distinguish it from the main content
Add light border designs or faint background tints via Page Design, but keep them minimal to avoid clutter
Use the same color scheme and font pairing throughout to maintain cohesion
You can embed access points to multimedia content using hyperlinks, even if the files aren’t stored directly in the document
Store your clips on platforms like YouTube or Google Drive, then create a link labeled clearly, e.g., “View the Homecoming Parade”
This allows readers to click through from a digital copy
Add page numbers at the bottom center or outer margin using the Insert tab and selecting Page Number
Add a consistent footer on every page featuring your organization’s emblem or a brief tagline
Perform a complete, line-by-line review of all content before saving
Verify all text is correct, all links work, and all images are clear and properly sized
Ask a few others to review the document for feedback on readability and design
Save your final version as a PDF through the Export menu under File
PDF format preserves layout, fonts, and images across all devices and printers
Keep an editable.docx version archived for future updates or revisions
Distribute the final version through email, Google Drive, Dropbox, or your institution’s portal
A digital yearbook created in WPS Writer not only captures the spirit of the year but also provides a lasting, accessible keepsake that can be revisited anytime, anywhere
