Creating a digital yearbook in WPS Writer is a thoughtful and practical way to preserve memories from a school year, club activity, or organizational event
A digital yearbook eliminates printing costs, enables instant sharing across devices, and unlocks interactive elements that printed versions can’t offer
Even beginners can create a stunning digital yearbook with WPS Writer, thanks to its clean layout options and easy-to-use formatting controls
First, map out the sections you intend to include
Decide on the sections you want to include, such as a cover page, table of contents, faculty and staff profiles, student spotlights, event highlights, quotes, and a closing message
A well-structured content plan streamlines the entire creation process and prevents last-minute disorganization
Open WPS Writer and initiate a fresh document to begin your project
Adjust the document dimensions to a standard 8.5 x 11 inches via the Page Layout menu under the Size option
Set uniform margins of at least 0.75 inches on top, bottom, left, and right to ensure a balanced, professional look
For the cover page, insert a high resolution image that represents your group or event
Click Insert > Picture, then drag the corners to scale the image and align it centrally or as desired
Apply a strong, centered headline in a classic font like Arial or Times New Roman, sized 28 pt or above for maximum impact
Include the year and the name of the group beneath it
Limit decorative font effects like shadows, outlines, or animations to preserve a clean, sophisticated tone
Following the cover, add an automatic table of contents
WPS Writer can automatically generate this if you use heading styles consistently
Use Heading 1 for chapter titles like “Student Spotlights” and Heading 2 for sub-sections like “Senior Class Highlights”
Once all headings are styled, go to References > Table of Contents and choose a format
This will update dynamically as you make changes
Maintain uniform structure for every profile to ensure visual harmony
Begin each profile with a photo placed on the left or right, followed by the name, title, and a concise bio
Present key traits, awards, or passions using simple bullet points to enhance readability
Break up text into small, digestible chunks to improve flow and engagement
For photo captions, use a smaller font size and italicize the text to distinguish it from the main content
Add light border designs or faint background tints via Page Design, but keep them minimal to avoid clutter
Harmonize your entire yearbook by reusing the same colors and typefaces across every page
WPS Writer allows you to link to external videos and audio files via clickable hyperlinks
Upload your media to a cloud service like Google Drive or YouTube, then insert a hyperlink with descriptive text such as “Watch the Spring Concert Highlights”
Readers can simply tap or click the link to view the media in their browser
Add page numbers at the bottom center or outer margin using the Insert tab and selecting Page Number
Add a consistent footer on every page featuring your organization’s emblem or a brief tagline
Perform a complete, line-by-line review of all content before saving
Check for typos, broken links, and image quality
Get input from a small group to assess how intuitive and visually appealing the yearbook feels
When ready, convert your document to PDF via File > Export > PDF
The PDF output guarantees your design looks identical whether viewed on a phone, tablet, or printed copy
Store a backup in native WPS Writer format so you can easily tweak details later
Share the PDF via email, cloud storage, or a school website
WPS Writer’s digital yearbook preserves memories in a timeless, portable format that users can access on any device, at any time
