Creating a meeting minutes template in WPS Writer is a straightforward process that helps ensure consistency, wps官网 efficiency, and professionalism in documenting meeting outcomes.
To get started, open WPS Writer from your applications menu or desktop shortcut.
When WPS Writer is active, choose “Blank Document” from the startup screen.
Use this blank slate to build a reusable framework tailored to your meeting needs.
Place a prominent heading at the top labeled “Meeting Minutes” to immediately identify the document’s purpose.
Use the bold formatting option to make the title stand out, and center-align it for a clean, professional appearance.
Below the title, create a section for essential meeting details.
Create input fields for: Meeting Name, Date, Time, Location (or Online Platform), and Estimated Duration to maintain consistency.
You can use a table with two columns to organize this information neatly.
Use the left-hand column to clearly identify each field with labels like Meeting Title, Date, Time, Location, and Chairperson.
Leave the right column empty so that each meeting’s unique details can be entered as needed.
By using this format, you eliminate variability and ensure every meeting records the same essential data.
Next, create a section titled Attendees and Absentees.
For flexibility, choose between a two-column format or a clean bullet-point structure.
In the table, label the left header “Attendee” and the right header “Absentee.”
Using this structure allows quick identification of absentees and streamlines post-meeting outreach.
Consider adding job titles or department affiliations beside each attendee’s name for greater clarity.
Your primary focus should be on recording agenda items and a concise summary of the conversations held.
Create a numbered or bulleted list for each agenda topic.
For every point, detail: what was discussed, what was decided, what needs to be done, and who is responsible.
Write in straightforward, unambiguous terms to ensure quick understanding.
For example, under the topic Project Timeline, you might write Decision Reached: Deadline extended to June 30. Action Item: Sarah to update Gantt chart by May 25.
This level of detail ensures accountability and clarity.
Create a new table labeled “Action Items” with headers for Task, Owner, Due Date, and Progress Status.
A well-structured action item table makes task tracking transparent and efficient for the entire team.
Updating this table after each meeting keeps the team aligned and progress visible.
Include a final section labeled “Next Meeting Details” to plan ahead effectively.
Provide spaces to fill in: date, time, and tentative agenda items for the following session.
This encourages continuity and helps participants prepare in advance.
Add a designated line at the bottom for the minute writer’s signature and, if needed, the chair’s signature.
Signature lines lend official weight to the document and establish clear accountability for its content.
Once your template is complete, review it for clarity and completeness.
Navigate to the File menu and select “Save As” to store your template.
Save the file in.wpt format so WPS Writer recognizes it as a template, not a regular document.
Use a descriptive name like “Meeting_Minutes_Template.wpt” and place it in your Templates directory.
In the future, open the.wpt file from your template folder, fill in the current meeting’s details, and save it as “Meeting Minutes – [Date] – [Topic].wpt.”
By using a template, you replace chaotic note-taking with a reliable, repeatable system.
Using a professional template leads to sharper documentation, stronger accountability, and more effective team collaboration.
