wps office下载 Writer makes it easy to draft a comprehensive project charter that clearly outlines goals, boundaries, and expectations from day one
An effective project charter acts as a binding reference point that unites stakeholders, gains formal endorsement, and provides ongoing direction for the project team
Begin by opening WPS Writer and selecting “Blank Document” from the startup menu
Select a standard sans-serif font—Calibri, Arial, or Times New Roman—set at 11 or 12 pt to maximize legibility across devices and printouts
Place the project’s official title at the top, center-aligned and formatted in bold to draw immediate attention
Below the title, include the date of creation and the name of the project sponsor or manager
This clarifies ownership and situates the project within its organizational environment
Proceed by inserting a distinct section headed “Project Overview”
Here, articulate the project’s core in a brief, focused manner—no more than two well-crafted paragraphs
Clarify the driving motivation, the specific challenge being tackled, and the measurable advantages stakeholders can expect
Use plain language to ensure that all stakeholders, regardless of technical background, can understand the intent
Next, transition into a dedicated section that lists the project’s primary objectives
Present them in a clear, bulleted format to enhance scanning and retention
Each objective should be specific, measurable, achievable, relevant, and time-bound
Replace ambiguous goals with precise metrics—for instance, shift from “increase sales” to “grow quarterly revenue by 15% by December 31”
Precise objectives make it possible to measure advancement, identify gaps, and validate results without ambiguity
In the next section, outline the project scope
Be crystal clear: list what the project will cover, and equally stress what it will not address
Defining boundaries minimizes unauthorized additions that often derail timelines and inflate costs
Formulate scope statements using unambiguous templates like “The project encompasses…” and “The project does not cover…”
Where relevant, list all anticipated outputs—like PDF reports, web applications, or workshop kits—and detail their format, version, and volume
Create a separate heading labeled “Key Stakeholders” to list all involved parties
Include all relevant parties: internal teams, clients, suppliers, regulatory bodies, or executive sponsors
Include their roles and levels of involvement
This upfront clarity eliminates ambiguity in communication channels and role expectations from day one
Add a simplified schedule highlighting key phases and deadlines
Avoid micro-level task lists—focus instead on the major phases: initiation, execution, review, and go-live
If you have dependencies between tasks, note them briefly
It gives stakeholders a snapshot of the project’s pacing and flow, not an exhaustive Gantt chart
Dedicate a distinct part of the document to financial estimates
Provide an estimated total cost and break it down into categories such as personnel, equipment, software, and training
If the budget is still being finalized, indicate that it is preliminary and subject to change upon further review
Transparency here builds trust and prepares stakeholders for financial expectations
Conclude with a clearly marked “Signatures and Approval” segment
At the bottom of the document, leave space for signatures and printed names of the project sponsor, project manager, and key stakeholders
Provide a space labeled “Date Signed” beside each signature line to record when approval occurred
This step turns the charter from a draft into an approved agreement, confirming collective buy-in and accountability
Apply consistent visual standards across every section to project professionalism and clarity
Format section titles with increased font size and bold weight to create clear visual hierarchy
Keep margins uniform (e.g., 1 inch on all sides) and maintain equal line spacing (1.15 or 1.5) throughout
Run the spell and grammar checker via the “Review” ribbon to eliminate typos and grammatical inaccuracies
Ask a trusted colleague to validate the charter’s clarity, completeness, and alignment with project goals
Once finalized, save the document with a descriptive name such as ProjectCharter_ProjectName_Date and store it in a shared folder accessible to all team members
A project charter is not a static document; it may evolve as the project progresses, but a strong initial version sets the tone for success
